Building regulation and payment certification: what are they and why they are needed in a sale

Are you selling a property in a building? Find out why having the condominium regulations and the declaration of regular payment of condominium expenses in order is essential for a smooth sale without surprises.

What are building regulations?

Building regulations are documents that establish the rules for coexistence among the other owners: they govern the use of common areas, spending, order, noise, and meetings.

They serve to:

• Define the rights and duties of building apartments’ owners
• Establish shared rules of conduct
• Manage common expenses in a transparent manner

They can be ordinary (approved by a majority vote at a meeting) or contractual (drawn up by a notary and recorded in the Land Registry).

What is a declaration of regular payment of condominium expenses?

The declaration of regular payment of condominium expenses certifies that the seller is up to date with payments to the building until the date of the notarial deed. It is issued by the building administrator and has legal value.

It is a key document both to reassure the buyer and to avoid post-sale disputes.

Why are these documents important in the sale?

• Transparency: they highlight the expenditure obligations and constraints on the property
• Peace of mind: they reassure the buyer about the financial regularity
• Avoids future problems: they prevent requests for adjustments after the sale

When and how to request them

How to obtain them:

• Contact the administrator
• Provide details of the property (address, floor, property unit)

Specify:

• Building regulations
• Release form for payment of expenses until the deed of sale
• Any ongoing disputes or litigation

Is it mandatory to attach these documents to the sale?

Yes, they are required not only for fairness, but also because they ensure transparency between the parties and protect the buyer.

What happens if there are ongoing disputes?

The administrator must inform the buyer: any disputes must be indicated and, if necessary, resolved before the deed of sale.

Who pays for these procedures?

The costs are usually borne by the seller, unless otherwise agreed between the parties.

I only have a copy of the regulations: is that okay? Yes, as long as it is an updated copy; the release form, on the other hand, must be original and recent (dated close to the closing date).

Do you want to sell without obstacles?

In the sales process, these documents make the difference between a straightforward sale and one full of obstacles. Toscano supports you in collecting and verifying condominium documentation, for a transparent and secure sale.